Top 10 List - Report Writing - FAQ's
#10 - When are reports due?
Reports are due to be postmarked on or before February 1, 2009. Remember, you are reporting on the projects of your club that occurred between Jan 1, 2008 and Dec 31, 2008.
#9 - Where do I send them?
Reports are to be sent to (regular mail ?Overnight/Priority isn't?t necessary):
Rosemary Kluth
300 Main Street, Apt. 407
Little Falls, NJ 07424
Do not send them to Headquarters! You can enclose a SAS postcard that I?I'll return upon receipt.
#8 - What about the Pink/Yellow Sheets? And the JM Contributions Sheet? what about that?
The Pink/Yellow sheets and JM Continuing Funds form will be mailed out in February, to be returned by April 1st. The Green Sheet, which your club received in your Dues bill mailing is due (not postmarked) to Headquarters, along with the check on or before April 1, 2009.
#7 - Is there a change in how we report dollars and hours this year?
The only change isn't a change, it's more of a reality check - more hours and dollars don't always make a project better. We ask clubs to be realistic when they compute these figures.
#6 - Can I get the reports on disc like other years?
We can provide the reports electronically via email as attachments. To help those who will read those reports, please type your answer in a color other than black. Very important note: reports cannot be changed or altered in any way. If there are any variations to the original report, that entire report will be ineligible for judging. Please adhere to this guideline, as questions are written to conform to Woman?s Club programs and emphasis areas. Reports will also be available at www.jerseyjuniors.com. You can print them and complete them manually.
#5 - In the past, reports were submitted with a code name rather than club name. Since this is not the current practice can we mention our club and town name in reports?
Yes, you can say: Pequannock Township Library, or Mantua Day in your reports.
#4 - How do I figure out in which department to put something?
If you have a choice between departments follow the money. For example, if your club does an art project to raise money for Breast Cancer Research, report the project in Home Life\Health. I can always help you with this issue when you are not sure.
#3 - We report every year, but never win awards ? why should we make the effort?
Although the awards are fun to win, they are not really the true objective of reporting. We use the information gathered on a national basis to apply for grants, as well as to provide information to lobbyists and government officials to get legislation passed. We have strength in numbers. It's also a great way to reflect on all your club has accomplished.
#2 - But how do we write reports so that we win awards?
The most effective way to write your reports is to explain what your club does with a narrative, even the simplest of projects can be summarized with a sentence of explanation. This is where you get to tell us the 'how' of what you did. This is especially helpful if your project was unusual.
#1 - Any hints for dealing with the stress of report writing?
Share the work among club members, get together as a group and have plenty of dessert on hand.
If you have a question, please ask me. I'm happy to help.
Rosemary Kluth, Central Assistant Director
Dean of Report Writing
rkluth@jerseyjuniors.com
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